Licence Management
Releasing a licence (manually) - Use this to manually release a licence so it can be used on another computer.
Releasing a licence (automatically) - Use this if you are moving between computers regularly.
File / Drawing Management
Organising, Creating, Opening, Closing and Sharing Drawings
Drawing Organisation:
Organising your Drawings - Where to store them etc.
Drawing Versioning - Managing drawing versions
Creating Drawings
Create a brand new drawing from a template - Includes how to download templates
Create a brand new drawing using a venue supplied DWG/DXF file
Create an offline copy of your floorplan so you can work on it separately to the Master Plan - You can use this method to copy the current drawing and use it for next years show.
Saving Drawings
Save a drawing (quick Save)
Opening Drawings
Sharing Drawings
Share a copy of your drawing with a contractor or other EFD users - Use this to share your master .EFD file with a contractor or other EFD users.
Floorplan Live
Linking your plan to Floorplan Live - Please contact us to link your plan to Floorplan Live.
Once your plan is connected to Floorplan Live, you may want to:
Create an offline copy of your floorplan so you can work on it separately to the Master Plan
Re-link an offline plan back to Floorplan Live and overwrite the existing Master Plan
Trouble Shooting
I cannot upload because I am not using the Master Plan.
I cannot upload because the Show Name or Dates have changed.
I cannot upload because some stands are not within a Gross Area - How to edit a Gross Area/Hall Boundary.
I cannot upload because my drawing needs to be repositioned - How to reposition your drawing.
Some parts of my floorplan are missing on Floorplan Live after uploading - Check the connection to Floorplan Live
I am getting an internet connection error while trying to upload/download - Check the connection to Floorplan Live
Importing, Exporting and Printing
Importing
Import DWG Files:
Import stand data such as Company names and stand colours:
Exporting:
Automatically Export your floorplan to PDF, DWG/DXF, PNG, JPG, BMP or GIF
Export and upload your floorplan to your website using FTP (File Transfer Protocol)
Export to Élan - An Event Management Tool created by Media Services Group
Printing:
Layers
Creating Layers:
Layer Groups: (Using Groups helps keep your Layers organised)
Hiding Layers:
Hide Selected Layers - For hiding entities on certain layers very quickly. This can also be used to hide layers in Views.
Hide Layers using the Layer Manager
Hide Layers only when Exported to a file. - This keeps the Layer visible on-screen, but hidden when exported to a PDF, Image or DWG.
Making Layers Visible:
Make Layers visible using the Layer manager
Make Layers visible in certain Views
Deleting Layers:
Purge Layers - Deletes all Layers that are not in use and contain no entities.
Locking & Unlocking Layers:
Locking
Quickly Lock Layers - Lock layers using a keyboard shortcut.
Lock Layers using the Layer Manager - Lock single or multiple layers.
Lock layers in Views - Views have their own layer configurations, use this to edit those layers.
Lock Selected Layers - For locking single or multiple layers based on the entity selected. This can also be used to lock layers in Views.
Keep Layers Locked - A safety function to stop you accidentally unlocking layers.
Unlocking
Quickly Unlock Layers - Unlock layers using a keyboard shortcut.
Unlock Layers using the Layer Manager - Unlock single or multiple layers.
Unlock layers in Views - Views have their own layer configurations, use this to edit those layers.
Other Layer Options:
Change Layer Colours - Change the Colour of Entities on a particular Layer.
Change Layer Line Styles - Change the Line Style (solid, Dotted or Dashed) of the entities on a particular Layer.
Select all entities on a layer(s) - Use this to select all of the entities on a particular layer(s) by selecting just one entity.
Isolate Selected Layers - Use this to show only entities for certain layers, hide all other layers.
Find Entities on Layers - Use this if you are having trouble finding entities on a Layer
Using Layer Aliases - Use this to add a friendly name to a Layer without editing the Layer name itself
Views
Creating Views:
Create(copy) a View based on another View - Use this to create a new View based on another View but with some differences.
Editing Views:
View Name - Edit the name of you View.
View Borders - Select a border to Link to your View.
OPTIONS:
PDF Options:
Page Options - Set your PDF page size including setting the scale, e.g. 1:200.
Line Thickness - For advanced users.
Include Layers - Specify whether layers are shown on your exported PDF.
Disable Hyperlinks - Specify whether hyperlinks are clickable in your exported PDF.
Embedded Image Quality - Reduce embedded images quality to reduce the PDF file size.
DWG Options:
File Types - Select whether your View is exported to a DWG or DXF.
Export options - Select whether all layers or only the layers visible in your View are exported to a DWG/DXF.
IMAGE Options:
Image Format - Select from PNG, JPG, GIF and BMP.
Image Size - Set the physical size in pixels of exported images.
Image Quality - Reduce / Increase the quality of exported images (applies to JPG file format only).
AUTO
Export Files Automatically - Export PDF, DWG, JPG etc automatically when you close your drawing.
Upload to Floorplan Live - Set a View to automatically be uploaded to Floorplan Live.
Other:
Stands
Drawing / Creating Stands
Draw Rectangular Stands:
Create Irregular / Circular Shaped Stands:
Create Stands from other objects:
Selecting Stands
Selecting Stands:
Selecting Stands that are a particular Stand Type / Colour - Useful for changing a set of stands from one colour to another.
Selecting Stands ONLY - Lock the system so only Stands can be selected.
Stand Numbers
Adding/Editing and Removing Stand Numbers:
Adding Multiple Stand Numbers (Method 1) - This method allows you to add multiple Stand Numbers with an increment specified by you.
Adding Multiple Stand Numbers (Method 2) - This method allows you to add multiple Stand Numbers randomly with one click.
Number size and Position:
Edit Number position for a single Stand - Use this when you only need to reposition a Number for a single stand. You can position the Number anywhere.
Edit Number position for multipe stands - Use this to change the position of Numbers for multiple stands. Numbers can only positioned Top Left, Top Right, Bottom Left, Bottom Right and Centre.
Reset Number Format and Position
Other Options:
Add / Edit / Remove Prefixes and Suffixes on Stand Numbers
Stand Names
Adding Names to Stands:
Names that you add to a stand don't have to be just Company Names, they can be the names of features, catering, storage or any other name.
Using the Stand Details box - Adding names this way gives you the most options.
Copying and Pasting - Use this when copying names from another document or email.
Using the F4 menu - This is a quick way to add an existing name to one or multiple stands.
Import from a spreadsheet - Use this method to add mutiple names to multiple stands.
Editing Stand Names:
Editing Company Names using the Stand Details box - Use this to quickly edit names that are already on a stand.
Removing Names from Stands:
Note: Removing Names from stands does not delete them permanently, use the Company Names Manager to do that.
Using the Stand Details box - Use this to remove a name(s) that is already on a stand.
Using the Clear Properties function - Use this to remove Names from single or multiple stands.
Name size and Position:
Edit Company Name Position for a single Stand - Use this when you only need to reposition a Name for a single stand. You can position the Name anywhere.
Edit Name position for multiple stands - Use this to change the position of Names for multiple stands. Names can only positioned Top Left, Top Right, Bottom Left, Bottom Right and Centre.
Reset Company Name Format and Position
Company Names Manager:
Add Names - Add names that can then be added to stands.
Import Names - Import names form a spreadsheet or another drawing.
Edit Names - Edit existing names
Capitalising Names - Change the Capitalisation for Names e.g. AAA or Aaa
Delete Names - Delete existing names
Purge Unused Names - Purge (delete) names that are not in use.
Other Options:
Unhiding Company Names - Names are usually hidden when you don't want them shown on a stand that is shared by multiple companies.
Stand Dimensions
Perimeter Stand Dimensions:
Stand Square Meterage (SQMs):
Stand Colours
Change the colour of stands based on there type such as Sold, Reserved etc.
To change the colour of your stands, a system called 'Plan Types' and 'Stand Types' is used.
What are Plan Types and Stand Types?
Create Plan Types and Stand Types
Importing Plan and Stand Types from an existing drawing
Add a new Stand Type (colour) - Use this when you want to add a new Stand Type option such as 'On Hold' 'Reserved' etc.
Change the colour of an existing Stand Type.
Stand Lines
Open Sides:
Calculate Open Sides (Stand Fascias) - Show open sides as dashed lines.
Coloured Lines:
Calculate Stand Line Colours (Stand Edges and Walls).
Line Visibility:
Toggle Stand Line Visibility (Stand Edges and Walls).
Reset Lines:
Reset Stand Lines back to the default (back to solid edges).
Combining and Splitting Stands
Combining Stands:
Combine Stands - Combine Stands which are joined to each other
Combine Stands - Combine Stands which are NOT joined to each other
Splitting Stands:
Edit Stand Sizes
Adjusting Stand Sizes:
Change Stand Sizes
Change Stand Sizes for multiple Stands (Stretch function)
Move, Copy, Rotate, Mirror and Delete Stands
Moving Stands:
Using the Grid - Move stands by counting the Grid squares
Using X-Y Coordinates - Dimensions appear while moving
Using keyboard arrows keys - Useful for moving stands in odd increments
Copying Stands:
Using Copy and Paste - This also copies the numbers and names but not colours. The copy base point is random.
Using Nodes - This does not copy numbers, names or colours. The copy base point is based on the Node you select.
Using the Copy function - This does not copy numbers, names or colours. The copy base point can be anywhere.
Mirror Stands
Changing Stand shapes:
Add/Remove nodes on a Stand boundary - Use this to create more complex Stand shapes
Edit Stand Shapes
Editing Stand shapes:
Add/Remove nodes on a Stand boundary - Use this to create more complex Stand shapes
Other Stand Functions
Tidy Stand Boundaries - This helps fix Stands not drawn correctly, particulary after importing a DWG from another source.
Swapping Stand information between 2 stands
Add Hyperlinks to Stands - This makes stands 'Clickable' on an exported PDF.
Edit Stand Build Heights
Add Text, Logos, Symbols, Lines, Shapes etc
Borders
Use borders to help layout your floorplan.
Change the Orientation of a Border - Landscape to Portrait and vice-versa.
Logos
Insert Show logos, Sponsor logos etc.
Adding Logos:
Insert a Show or Sponsor Logo - Use this to insert a Show or Sponsor logo that you have saved on your computer.
Insert a Logo using Copy and Paste - Use this for inserting logos you've found on a webpage or for copying from another document.
Edit Logos:
Adjust the Size and Position of a Logo
Turn a colour logo into Grayscale (Black and White)
Make your logos clickable in an exported PDF by adding a Hyperlink
Text
Insert text for your Show Name, Show Dates, Issue Date etc.
Dimensions
For Stand Dimensions, see Stands section above.
Gangway Dimensions:
Editing Gangway/Aisle Dimensions
Checking your floorplan for gangway widths less than the amount allowed
Other Dimensions:
Add Pillar Dimensions - Add dimensions to pillars and from pillar edges to stand edges.
Add Service Duct Dimensions - Add dimensions to service ducts to stand edges.
Miscellaneous Dimension Styles - To change the appearance of your dimensions.
Colour Keys
Add colour keys which automatically update as you update your floorplan.
Symbols
Add Tables, Chairs, Toilet symbols etc.
Downloading Symbols:
Some basic Symbols are included with EFD but we recommend downloading additional ones.
Inserting Symbols
Using the Insert menu - Use this when you need to update symbols on your floorplan to an updated version stored on your computer.
Creating Symbols:
Create a Symbol - Create a Symbol from scratch.
Re-create / Update a Symbol - Use this to update the contents of a Symbol.
Editing Symbols:
Change the size of a Symbol
Rotate a Symbol
Change the Colour of the entities within the Symbol
Lines and Shapes
Lines and polylines - What's the difference?
Add nodes to Polylines - Adding nodes allows you to increase the segments of a polyline for more detailed editing.
Remove Nodes from Polylines
Keeping Lines straight while drawing
Draw an Arc
Draw a Rectangle
Draw a polygon
Draw a Multi-line
Draw a Spline
Inserting and Editing Tables
Calculation Tools
Meterage Reports
View Meterage Reports and Exhibitor Lists
View Meterage Report:
Simple Stand SQM Calculation - Use this to quickly check the SQM for all or group of stands
Detailed Meterage Report - Use this to view a detailed Meterage Report
Export Meterage Report to a Spreadsheet (Includes Exhibitor List):
Export a Meterage Report Manually - Manually Export a Meterage Report to a spreadsheet.
Export a Meterage Report Automatically - Export a Meterage Report to a spreadsheet automatically when your Drawing is closed.
Hall Boundaries (Gross Areas)
Hall Boundaries (Gross Areas) are used to calculate the floorspace of Halls, Rooms etc. Once they have been added they also help provide you with more detailed floorplan figures.
Creating Hall Boundaries (Gross Area)
Editing Hall Boundaries
Zones
Create Zones to highlight and/or caclulate figures for certain areas such as Pavilions etc.
Create a Zone:
Create a Zone from a Polyline (useful for converting Zones that have been imported from another drawing or for creating complex shaped Zones using Polyines).
Edit Zones:
Name Colour:
Change Layer Colour - Changes the colour of all Zone Names.
Change Colour Directly - Changes the colour of individual Zone Names.
Outline Colour:
Change Layer Colour - Changes the colour of all Zone Outlines.
Change Colour Directly - Changes the colour of individual Zone Outlines.
Outline Line Type - Dashed, Dotted ot Solid lines.
Outline Shape - Manipulate and add nodes to change the Zone shape.
Zone Editor - For editing most properties for Zones in one place.
Amalgamating the square metreage of multiple Zones with the same name
Convert a Zone to a Gangway Carpet
Gangway Carpet
Create and Calculate Gangway Carpets
Shell Scheme Components
Add and Calculate Shell Scheme Components
Automatic Shell Scheme component calculator:
Manually add Shell Scheme or other components:
Other Options:
Using a Custom Stand Build Grid (Advanced users only)
Other Functions
Drawing Aids
Grids, Snaps and Construction lines
The Grid:
Zooming and Panning:
Zooming in and out of your drawing
Panning (Pan) - Use this to move around your drawing.
Snaps:
Snaps - Snaps are when your mouse cursor snaps to differnet entities or the Grid.
Keyboard Shortcuts and Hotkeys:
Keyboard Shortcuts - None customisable Keyboard Shortcuts.
Hotkey List - List of default Hotkeys ready to use.
Hot Key Customisation - Add / Change or Delete Hotkeys
Construction Lines:
Horizontal Line
Vertical Line
Angled Line
Floorplan Inspection
Use these tools to quickly check for any problems on your Floorplan,
Wipeouts
Use Wipeouts to hide certain areas of your floorplan
Venue Intelligence
Add intelligence to your floorplan to make working on your floorplan safer.
Customising Event Floorplan Designer
Event Floorplan Designer Settings
Drawing Properties - Change the name and dates of your show, plus other options.
System Settings - Change the Autosave and Auto Files Folder and the Machine User Name.
Exhibition Properties - Change the default properties for Halls, Zones, Plan Types, Stands, Gangways, Gangway Carpets and Stand Build Options.
Visual Settings - Change the default text heights, Positions etc.